To supervise VC Office team efficiency and effectively to provide high quality Secretarial and administrative support services to Deputy Vice Chancellor – Resources & Community Services (DVCRCS)

To supervise the Office of the Deputy Vice Chancellor – Resources & Community Services (DVCRCS) efficiently and effectively, providing high-quality secretarial, administrative support to ensure smooth operations across all stakeholder groups. Duties and Responsibilities Administrative & Executive Support • Directorate Meetings: Organize, schedule, and coordinate Directors' meetings; prepare agendas, record minutes, and systematically track all outcome action items to completion. • Executive Committee Outcomes: Take all necessary actions regarding decisions and outcomes from Executive Management Committee meetings, liaising directly with concerned departments and individuals for execution and follow-up. • Visitor Management: Receive visitors to the Vice Chancellor and Deputy Vice Chancellor offices; assess, report, and act on their needs, ensuring appropriate follow-up and hospitality. • Correspondence & Analysis: Analyze incoming and outgoing internal and external correspondence, draft key documents, and prepare official decisions or announcements as required. • Reporting & Mail Review: Review incoming mail, routine documents, and reports for accuracy and completeness prior to forwarding them to the DVCRCS. • Records Management: Maintain high standards of filing, archiving, and confidential record-keeping for all office communications and administrative decisions. • Committee Coordination: Serve as the designated Committee Coordinator, responsible for managing meetings, accurately recording minutes, tracking action items, and preparing required progress reports. Follow-Up & Coordination • Track and monitor progress on all tasks, decisions, and correspondence delegated by the DVCRCS to other departments. • Follow up on decisions and institutional directives issued directly by the DVCRCS. • Handle additional administrative duties and special projects as assigned by line management.

Minimum 5 years’ experience in senior administration

IT Skills: - Microsoft Office typing (Arabic +English) (30 words per minute). - Power point - Excels - Outlook - Web browsing Communications skills: - Excellent dealing using Arabic (Mother tongue) and English (Professional Proficiency) Languages. - Excellent Interpersonal Skills. - Reports writing. - Team working. - Accepting feedback and criticism. Personal skills: - Stakeholder Management: Liaise professionally with internal and external community. - Confidentiality: Handle sensitive executive documents and decisions with complete discretion. - Problem-Solving & Agility: Rapidly assess needs, resolve administrative bottlenecks, and prioritize urgent requests. - Stress Tolerance: Work effectively under pressure and high-stress environments. - Time Management: Organize and manage competing priorities efficiently.

Bachelor Degree in Management or in related field