The Assistant Storekeeper supports the efficient operation of the university’s store by assisting in the receipt, storage, issuance, and record-keeping of goods, materials, and equipment. The role ensures proper stock handling, accurate inventory control, and compliance with university policies and procedures.

1. Receiving & Inspection

• Assist in receiving goods, materials, and equipment delivered to the store.
• Check items against delivery notes, purchase orders, and invoices to ensure accuracy in quantity, quality, and specifications.
• Report any discrepancies or damages to the Storekeeper for further action.

1. Storage & Organization

• Arrange and store items in designated storage locations in an orderly and accessible manner.
• Ensure proper labeling, stacking, and segregation of goods to prevent damage or deterioration.
• Maintain cleanliness and safety within the storage area.

1. Issuing & Dispatch

• Assist in issuing materials and equipment to university departments upon approved requests.
• Record all items issued in the ERP system.
• Prepare and pack items for delivery to designated locations on campus.

1. Inventory Control

• Support the Storekeeper in conducting periodic stock counts and reconciliations.
• Monitor stock levels and inform the Storekeeper when reordering is required.
• Ensure accurate updating of inventory records after each transaction.

1. Documentation & Record-Keeping

• Maintain proper documentation of all incoming and outgoing goods.
• File delivery notes, requisitions, and other store-related documents systematically.
• Assist in updating the computerized inventory management system.

1. Other Responsibilities

• Perform additional duties as assigned by the Director.

 Practical experience is preferable in closely related field

· Integrity and reliability in handling goods and records.

· Teamwork and cooperation with other departments.

· Time management and prioritization skills.

· Willingness to work flexible hours when required.

Diploma in Storekeeping, Supply Chain, or related field.